Construction Contract Management Software

When you’re part of a construction contract, it’s up to you to follow through on what you agreed to—and just as important, to ensure others do too. That’s where contract management comes in. It’s all about improved collaboration and sticking to the terms of the contract while keeping everyone else accountable along the way.

Everyone involved in a construction contract—owners, contractors, and subcontractors—plays a role in contract management. Typically, the owner starts by issuing the contract, which outlines what both they and the contractor are expected to deliver. That can include everything from pricing and payment terms to quality standards and admin requirements. Supplementary conditions might cover safety protocols, security measures, and how disputes will be handled. It’s up to contractors to follow these guidelines and ensure the owner holds up their end of the deal. In turn, subcontractors manage their contracts with the general contractor, keeping the entire chain of accountability in check.

Procore’s contract management makes tracking and distributing contract elements like submittals, change orders, and payments easy. You can create and track subcontracts and monitor potential cost aspects of the project from start to finish. You can use tools to develop contracts, purchase orders, and track their value. The Request for Quote (RFQ) Tool helps you manage RFQs, from sending them to negotiating costs. You can track RFQs that are still outstanding across all open change events. Most convenient is signing contract documents using DocuSign to avoid printing, sending, processing, and returning commitments, purchase orders, and prime contracts.

A significant benefit of using Procore for contract management is the tracking. You can always know each contract's stages and deliverables, so there are no missed deadlines leading to disputes and claims. Because Procore is cloud-based, you can access your contract data anytime, anywhere, with any device. Another considerable benefit is streamlining change management from estimating the extra cost to creating the change order. You can manage a change right from an RFI or directly on a mobile device as you survey the work. When you use Procore, you also have lots of help. From a world-class support team to a community of users, they are never far off when you need answers.

Procore contract management conforms to G702/G703 progress billing. It includes features such as retainage and stored materials. You can use Procore’s contract management to create standard G702/G703 documents and customize them to fit your specific project or your company's needs. You can also attach additional documentation, like lien waivers, to payment applications. You will have configurable approval workflows to streamline payment applications and improve transparency for all parties.

Yes. To date, Procore integrates with dozens of apps, including accounting apps, bidding platforms, estimating and takeoff apps, progress documentation trackers, resource management apps, and scheduling apps, including Microsoft Project and Primavera P6. Other integrations include analytics, BIM, consultants, devices, drones, field communications, quality, safety, and many more.