Scaling operations through standardized digital processes

The Challenge

Verdex Construction was growing fast, but teams used Procore differently on each job. Drawings weren’t always uploaded, RFIs weren’t pinned to plans and field crews wasted time tracking down information. Without consistent workflows, leadership couldn’t get the data they needed to make smart decisions or keep projects on schedule.

The Solution

Verdex rolled out Procore’s Project Management suite and used Procore’s Training Center to teach teams a single, standardized way of working, which helped drive a 45% increase in companywide use of the platform. With everyone following the same playbook, data flowed seamlessly from the field to the office, unlocking clearer insights, smoother handoffs and faster decision-making.

The Results

• Helped to reduce costly delays by getting answers to RFIs and submittals faster
• Improved project closeout speed by tracking documents from day one
• Helped to boost financial control and forecasting accuracy with integrated data

Building with purpose—and Procore—from day one

When Verdex Construction launched 11 years ago, its leaders didn’t want to be just another Florida GC. They wanted to build smarter. That’s why, from the very start, they chose Procore as their all-in-one project management platform. “Our CEO knew he wanted the best software to set us up for success,” says Tiffanie Artigas, Director of Operational Excellence.

But picking Procore wasn’t enough on its own. “Usage was all over the place,” Artigas says. Some teams uploaded drawings, but others didn’t. Field crews didn’t always have the latest information. So Artigas, originally hired as an assistant PM, took on the challenge. She launched a re-rollout, starting with submittals, and then moved to RFIs, drawings and daily logs. Using Procore’s Training Center, she created simple SOPs and held day-long companywide trainings in a college lecture hall to get everyone on the same page.

The results showed up fast: with the field finally tied into Procore, it helped RFIs and submittals to move quicker, and superintendents spend less time hunting for answers and more time building. Within days, Procore usage within the company skyrocketed 45%. “I almost fell off my chair when I saw that,” says Artigas.

Connecting Procore with Verdex’s ERP system, Sage, proved just as critical as driving adoption in the field. With project teams living in Procore and financials managed in Sage, Artigas emphasized that the two systems needed to stay in sync. “If those two programs aren’t talking to each other, then we don’t really have a clear picture of what’s going on,” she said. Enabling data to flow both ways helped to give Verdex visibility into change orders before they became costly surprises. Doing this helped to provide clearer forecasting, tighter control and greater confidence that project financials reflect the reality on the ground. 

Turning data into smarter decisions

As usage grew, so did Verdex’s insights. “My endgame was always data,” Artigas says. Consistent processes helped Verdex to spot potential cost issues early and make decisions that kept projects on track. Integrating Procore with their ERP helped to reveal hidden change orders that once blindsided budgets. Procore helped to facilitate faster closeouts because paperwork was tracked from day one, keeping owners happy and freeing teams to focus on the next job.

Through it all, Procore felt like a true partner. “They actually listen to our feedback and improve their tools based on what we need,” says Artigas. For Verdex, that partnership is invaluable. “Procore has made us a smarter, more efficient company—and it keeps getting better.”