Construction Punch Lists Explained

In the final stages of a construction project, contractors are often left with a handful of mostly finished tasks that still require attention. GCs and subs use punch lists to document and keep track of these items that still need finishing before they can hand off the project to the owner. 

Understanding punch lists is important for making work is completed to specification — as well as getting paid for that work. Keep reading to learn what punch lists are used for and what to include in one.

What is a punch list in construction?

A punch list is a document that lists the final work items remaining before a construction project is considered complete. Contractors add all work that does not conform to the specifications in the construction contract to the punch list. Items on a punch list typically include minor corrections, alterations, or repairs that are required before the release of final payment.

How Punch Lists Are Used

The punch list is typically the last step in the project in order to double-check that everything has been completed according to the owner’s specifications. It’s called a “punch list” because historically contractors would manually punch out holes next to each item on a paper list to show that a task was complete.

A well-formulated punch list outlines all the tasks that need to be addressed before the structure is ready for occupancy. Punch work items are usually minor fixes, which can include any incomplete or incorrect installations, as well as incidental damage on existing finishes or structures.

Examples of Punch List Items

A punch list will typically include a variety of items to test, add, fix, or remove – the items on the list are called “punch work” or “punch out work.” Punch list items will vary widely depending on the type of project. Punch work on an industrial or infrastructure project will look very different from that of a residential or retail project.

Items to Test

Testing is done to verify that all installed work, materials, and equipment function as expected. Punch work often includes testing of:

• Appliances
• Equipment
• Doors & windows
• Plumbing fixtures
• Mechanical elements
• Communication systems
• HVAC systems
• Etc.

Items to Add

Punch work frequently includes items that were left off, whether intentionally or not. This includes items like:

• Light covers
• Hardware
• Paint touch-ups
• Coating/sealant
• Etc.

Items to Fix

While contractors and equipment remain on the jobsite, there is always the risk of damage to materials, equipment, or systems that needs to be corrected. Punch work can include fixing:

• Leaks
• Damaged materials
• Improper installation
• Cracks
• Defective equipment
• Etc.

Items to Remove

Any items, equipment, or materials not included in the project delivery need to be removed before handover. A punch list often includes the removal of items such as:

• Trash
• Equipment
• Extra materials
• Tools
• Protective covers
• Etc.

Using a Punch List Template

Contractors can use a template for their punch lists to maintain a consistent look and completion process. The template can include numbered rows, as well as columns for the location, description, person responsible, status and date completed for each of the tasks.

Free Download

Construction Punch List Template

Download a free fully customizable punch list template to stay organized and track responsibilities of punch work during closeout.

• Free customizable template
• Ready-to-use
• Designed specifically for construction

Free Download (Google Sheets)

Responsibility for Punch List Items

Everyone on a construction project has a role to play in the execution of a punch list, including the general contractor, and subcontractors on the project, the owner, and the architect.

Typically, it’s the responsibility of the general contractor to make sure all these line items are taken care of before a final completion certificate can be issued on the project. The GC may assign punch work to the subcontractors responsible for particular areas of work.

Generally, the GC will do a walkthrough with the owner to identify any incomplete or non-conforming work and create the initial punch list. Depending on what issues remain, certain subcontractors may be called back to the project to correct outstanding issues. For many projects, that’s as far as the punch list goes.

If the project has one, the architect also plays an important role in reviewing the punch list to approve final payments. The GC will send their punch list to the architect, who will then conduct their own walkthrough to determine what has been completed to their design specifications and what hasn’t.

The architect will then update the punch list and send it back down to the owner and GC. The GC is then in charge of sending out the punch list to the subcontractors and making sure they complete all the work.

Subcontractors have a lot of work during the punch list process: They are the ones who are performing much of the punch work and gathering all the necessary change orders and documentation that the GC must pass on to the owner. The best practice here is to start organizing these documents as soon as possible rather than waiting until the end of the project.

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Completing the Punch List

Everyone on a project should focus on the punch list because it makes sure the building is ready for occupancy, but also because it’s a key step before final payment. An owner will typically be holding onto retainage payments until the punch list items are completed.

When the contractor believes that they have reached substantial completion, they can request a “pre-final” inspection of the project. Hopefully, the punch work needed will be a light lift, and the final completion and payment will not be far away.

In most construction contracts, the final payment is released when the punch list items have been completed to meet the contract specifications. Once “punched,” the list is then typically attached to the Certificate of Substantial Completion.

Each project faces its own unique challenges, but preparing a complete and accurate punch list will give everyone on the project a clear understanding of what needs to be done in order to finish the project.

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