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Construction Workflow Software

Automate document workflows to build with confidence

Procore's workflows automate document routing, reviews, and approvals. Version control and audit trails ensure your team has the latest info, reducing errors.

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Seamless Document Routing

Connect teams and data with a single source of truth

Centralise all project documents to eliminate scattered files and fragmented communication. Automated workflows ensure documents are routed to the right people, reducing search time and preventing project delays.

Automatically route submittals, RFIs, and drawings to stakeholders
Get real-time notifications for tasks and approvals to avoid bottlenecks
Customise workflows to match your specific company and project processes
Connect documentation across platforms to a centralised project dashboard

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Proactive Version Control

Avoid costly errors from outdated documents

Miscommunication due to using incorrect or outdated documents is a leading cause of rework. Procore’s workflows automatically manage and track document revisions, ensuring every team member is always viewing the most current version.

Automatically update and replace old documents with the latest versions
View a complete history of all document changes and revisions
Ensure every stakeholder is working from the current, approved drawings
Access and share the correct information directly from mobile devices

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Secure Access Control

Control information to protect your projects

Safeguard sensitive project information and maintain security with role-based permissions. Our workflows ensure that documents are only visible and editable by authorised individuals, preventing unauthorised changes and leaks.

Set granular permissions based on a user’s role and access needs
Restrict viewing or editing of specific folders or document types
Collaborate with external partners without compromising security
Protect critical contracts and legal documents with multi-level permissions

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Transparent Audit Trails

Enhance accountability and simplify compliance

Every document action is automatically logged. The resulting transparent audit trail provides a complete history of changes, crucial for resolving disputes, compliance, and due diligence.

Automatically create a detailed log of every document interaction
Track who accessed, viewed, and approved each document and when
Ensure full compliance with industry standards and contractual obligations
Generate comprehensive audit reports to defend against disputes

Bring more of your work together

See how connected solutions work together to support every stage of construction and help teams build with confidence.

Project Execution

Build confidently on a single platform that seamlessly connects office and site.

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Cost Management

Drive predictable outcomes with real-time visibility into project financials.

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Resource Management

Boost your bottom line by optimising every crew, hour and piece of equipment.

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Project Life Cycle Management

Unify budgets, contracts and site progress into a single source of truth.

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FAQs

Controlled documents in construction include plans, specifications, change orders, RFIs, submittals, contracts, and legal documents. Any critical file that requires a structured process for approval, tracking, and revision management can be a controlled document.

Construction workflow software automates and standardises the movement of documents and tasks between project teams. It digitises processes like approvals and reviews, ensuring they follow a pre-defined path, which improves efficiency and accountability across projects.

Procore uses an automatic version control system. When a new version of a document is uploaded, it is clearly labelled, and the older versions are archived but remain accessible. This ensures every team member is working from the most current document, preventing confusion and rework.

Automated workflows help ensure compliance by creating a detailed and unalterable audit trail. This log tracks every action on a document, providing a clear record for audits and legal requirements. Standardised processes also ensure that all necessary approvals are captured before a document is finalised.