Lien waiver collection is one of the most friction-heavy parts of the payment process, and when notarization is required, it gets worse. A subcontractor prints a waiver, finds a notary, coordinates schedules, mails or hand-delivers a signed document, and your team waits. Meanwhile, the payment cycle stalls, and your audit trail is scattered across email threads and file cabinets.
Break that bottleneck today.
Procore Pay now supports electronic notarization of subcontractor lien waivers, fully integrated within your existing Pay workflow. No new software to manage. No paper to chase. No delays waiting on a notary appointment.
What's new
Procore Pay now integrates with OneNotary to bring secure, compliant lien waiver notarization directly into your payment cycle. General contractors can require electronic notarization as part of closed-loop waiver collection, meaning notarization is enforced as a condition of payment, not chased after the fact.
For subcontractors, the process is straightforward: bring your own licensed notary or connect with a notary from OneNotary's network, available 24/7 through Remote Online Notarization (RON). Lien waivers are signed, notarized, and routed back to Procore Pay, ready for the GC to process payment without a paper document ever changing hands.
Why it matters for General Contractors
Ditch the mail trucks and inbox delays; don’t let manual notarization stall your payment cycle. Missing or defective notarizations create lien risk. Manually tracking waiver status across dozens of subcontractors creates compliance gaps you may not catch until it's too late.
Electronic notarization in Procore Pay closes that loop:
Require notarization as a condition for payment: configure it once, enforce it every time.
Reduce human error: lien waivers are generated directly from the subcontractor's invoice, so the numbers match before anyone signs.
Minimize manual follow-up: the integration notifies subcontractors, routes documents, and returns completed waivers automatically.
Build a comprehensive audit trail: every notarized document is timestamped and stored in Procore, not in someone's filing cabinet.
Reduce lien exposure: waivers can't be marked complete until notarization is done.
Because this lives inside Procore Pay - connected to your commitments, invoices, and change orders - you're not adding another tool. You're closing a gap in a workflow you already use.
Why it matters for Specialty Contractors
Getting paid faster starts with removing the obstacles between you and payment approval. When your GC requires a notarized lien waiver, the old process puts the burden squarely on you: find a notary, coordinate timing, and deliver the document.
With Procore Pay's electronic notarization:
Bring your own notary or connect with a licensed notary on-demand through OneNotary's 24/7 network
Complete the notarization process digitally; no printing, no in-person appointments required for remote online notarization
Accelerate your payment cycle by addressing a common delay in the waiver collection process
How it works
The GC configures electronic notarization as a requirement within Procore Pay
When a lien waiver is generated, the subcontractor receives an email notification to sign and notarize
The subcontractor's notary joins via OneNotary, either a pre-registered in-house notary or one selected from the on-demand network
The notarization session is conducted digitally and securely
The completed, notarized waiver is routed directly back to Procore Pay, ready for payment processing
No manual uploads. No email attachments. No chasing signatures.
State availability
Remote Online Notarization (RON) is available in all U.S. states. In-Person Electronic Notarization (IPEN) is currently available in 40+ states. For the full list and current state status, refer to our support documentation.
In-Person Electronic Notarization is available at no cost to subcontractors. Remote Online Notarization pricing may vary. Speak with your account manager for details.
What Procore says
"The payment process in construction has too many points where things can stall, and notarized lien waivers have long been one of the biggest. Bringing electronic notarization into Procore Pay means general contractors can close that loop inside the same platform they use to manage their entire payment cycle. It's not a workaround. It's how the process should work."
— Brent Heatherington, Director of Product - Procore Pay, Procore
What OneNotary says
"Construction payments move at the pace of paperwork, and notarization has always been one of the slowest parts of that process. Our integration with Procore Pay changes that. General contractors and subcontractors can now complete secure, compliant notarizations in minutes, not days, getting paid faster without leaving the workflow they're already in."
— Anant Agrawal, President, OneNotary
Get started
Electronic notarization is available now for all Procore Pay customers in the United States.
If you're already using Procore Pay, visit our support documentation to configure electronic notarization for your projects.
Not yet using Procore Pay? Learn more about how Procore Pay digitizes the construction payment lifecycle — from invoice submission and automated lien waiver collection to secure digital payments — and contact your account manager to schedule a demo.
Procore is a financial technology company, not a bank. Banking services are provided by our partner financial institutions. Payment processing and money transmission services are provided by Procore Payment Services, Inc. (NMLS ID: 2560496). Accounts and services are subject to the respective terms, conditions, and fees of the providing institution.
