For trade contractors in the civil sector, equipment represents the second-largest operational expense after labor. Yet managing a heavy fleet across sprawling, linear corridors is chronically hindered by fragmented data silos. Equipment information sits trapped inside disconnected OEM portals like Caterpillar and John Deere, telematics providers like Samsara, and third-party rental dashboards like United Rentals.

When field and office teams are forced to "portal hop," critical information drops through the cracks. Office teams are left guessing on real-time equipment utilization, missing contract end-dates on rentals, and failing to capture the exact cost impact of idle machinery on project budgets.

Procore helps eliminate these silos by combining equipment feeds from United Rentals, Samsara, CAT, and John Deere behind a single pane of glass. The result: Real-time utilization and location tracking and automated essential workflows that help reduce unnecessary rental spend.

A single view for heavy fleet & telematics

Managing a civil fleet requires complete operational control over both capital iron and rental deployments. Procore establishes a single source of truth across your entire equipment footprint.

Illustration showing how disconnected fleet data from OEM tools like CAT VisionLINK, JD Link, Samsara, and United Rentals is unified in Procore Resource Management with a single dashboard, real-time equipment location, rental contract tracking, and engine hour logging, resulting in tighter project financial controls.

Eliminate rental leakage and over-billing

Gain visibility into all rental equipment status, engine activity, and contract end dates directly in Procore. Empower your field teams to off-rent idle or past-due machinery immediately, helping reduce costly overcharges caused by decentralized rental decisions.

  • Watch the webinar: How Procore + United Rentals Bridge the Resource Gap 

Maximize usage and minimize idle time

Track engine hours and idle metrics in real time to spot unused machinery. Field leaders can leverage Map Views to pinpoint the nearest available equipment across miles of active linear job sites.

Reduce costly downtime

Help avoid unexpected failures by integrating actual runtime data and digital inspection records into a single system, guiding proactive maintenance scheduling before breakdowns stall production.

Aligning precon to closeout: Connecting field telemetry to financials

Tracking machine locations is only half the battle. The real financial results come from connecting equipment usage directly to project accounting. Procore bridges the gap between field execution and financial control by replacing incomplete paper logs with a system that maps machine time directly to the correct cost code.

By connecting equipment utilization directly into project budgets, Procore turns raw equipment activity into contextual data – so you can instantly see the impact on the schedule, budget, or rental contract. 

This helps protect cash flow during active project phases, provide accurate unit-price billing, and speed up contract reconciliations at closeout.  By providing real-time visibility into equipment burn rates and phase-level overruns, Procore helps prevent minor variances from compounding into major financial hits. 

Raw activity

Contextual cata

Excavator runtime: 6 hours

6 excavator hours mapped to cost code 02-300 (Earthwork), updating cost-per-cubic-yard metric for Phase 1.

Rental compressor has been idle for 3 days

The idle compressor is automatically captured by Procore Insights, flagging the PM to off-rent the unit before incurring unneeded costs.

Dozer located at GPS coordinates 33°55'25.2"N 84°32'32.2"W

The PM can see there's an available dozer near the project location, preventing the PM from making an unnecessary and costly rental.

A telematics sensor registers 250 engine hours while working on a remote section of a project.

The Fleet Manager receives an automated weekly report of all equipment at or nearing 250 engine hours and groups servicing for geographically clustered machines, maximizing mechanic efficiency and reducing duplicate visits.

Control the machines that move the earth

For civil and infrastructure contractors, unmonitored rentals and idle earth-moving machinery are a direct drain on project profitability. By unifying owned equipment, rental fleets, and project financials into one connected platform, Procore gives specialty contractors the visibility needed to help optimize utilization, reduce rental leakage, and protect margins from precon through closeout.

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