Streamlining data exchange to accelerate subcontractor workflows

The Challenge

Managing 35 to 50 active framing projects across state lines left Mandere Construction buried in administrative friction. Downloading heavy drawing packages from general contractors, re-uploading them internally, and manual labeling took up to two hours per set. This manual process forced office teams into constant duplicate data entry and left field crews vulnerable to working from outdated plan revisions.

The Solution

Mandere Construction leveraged its independent Procore account and enabled Procore Connect to bridge communication with Baker Construction, its trusted general contractor partner of more than 25 years. This established a collaborative cross-corporate digital hub that mirrors drawings, RFIs, and submittals automatically, helping office teams stay aligned with field personnel in real time.

The Results

• Streamlined drawing workflows to reduce manual distribution lag and accelerate plan delivery to the field
• Eliminated duplicate business data workflows by accessing real-time submittal and RFI answers without manual entry
• Minimized the risk of field rework by providing jobsite crews with direct access to current drawings instead of outdated revisions
• Streamlined scheduling and material tracking by allowing office staff to review real-time, GC-provided jobsite progress photos
• Enhanced business accountability with material suppliers and external vendors through transparent, cross-account document trails

Overcoming the sub-to-GC administrative drag

As a busy specialty framing contractor based in Rathdrum, Idaho, Mandere Construction manages a high volume of complex technical builds at any given time. Historically, collaborating with general contractors meant navigating a tedious maze of manual construction document management. The administrative lag required to process structural information repeatedly threatened to slow down field operations and project delivery.

"Just dealing with drawing revisions could easily take anywhere from 15 minutes to two hours of my time," recalls Maria Gonyou, Project Coordinator at Mandere Construction. "I had to manually download files from the general contractor's system, upload them to our system, distribute them, and label the entire set from scratch. When you are managing 35 to 50 active projects, that duplicate effort is massive." 

Beyond drawings, the process for managing RFIs and submittals was equally disjointed. Mandere's office staff spent hours playing phone tag and chasing email chains just to verify if an architect or engineer had responded to critical design adjustments. 

Gaining complete workflow independence

The dynamic shifted entirely when Mandere Construction established its own Procore account and linked it directly with Baker Construction using Procore Connect, bringing a modern digital edge to a 25+ year working relationship. This cross-account functionality allowed information to pass securely across separate corporate environments without the need for manual downloading and uploading.

"The change is night and day," says Gonyou. "Now, I get an email notification, I hit publish, and the entire set of current drawings mirrors automatically into our Procore environment. It completely cuts out the middleman and allows me to independently go in and pull exactly what I need."

This seamless connectivity has rewritten how Mandere coordinates with project owners, architects, and field teams. Because data transfers instantaneously, the office can push real-time answers right out to the field, wiping out the traditional lag time that stalls jobsites.

Protecting project margins through accountability

By controlling its own data environment while staying integrated with Baker Construction, Mandere has injected absolute certainty into its field operations. Foremen arrive on the jobsite knowing they are building from the most current structural plans, greatly decreasing the risk of costly rework caused by outdated documentation.

"We have built an incredible layer of accountability," Gonyou notes. "Our foremen can check the live system to see exactly where a submittal stands or pinpoint exactly whose court the ball is in if a decision is pending. It keeps our crews moving forward productively."

This level of operational speed and visibility has drastically increased Mandere’s capacity for work. By utilizing connected technology to automate administrative tasks, the business has grown its project pipeline, resulting in a substantial 200% business increase in its contract work with Baker Construction. Looking ahead, Mandere is eager to continue building on this collaborative foundation. 

"We work so well together," Gonyou concludes. "We are always able to toss things back and forth seamlessly, and we're really excited to see what upcoming features are next on the horizon to keep that momentum going".