Streamline your document control with one central source. Review, organise, access, and distribute any project document at any stage, ensuring real-time updates on desktop and mobile for consistent communication and compliance across office and site teams.
Document Control
Reduce costly errors and rework with precise, centralised document control. Establish a single source of truth, ensuring everyone works from the latest, approved versions. See how to:
Reduce errors with robust revision management
Ensure everyone uses the latest approved versions
Organise documents automatically without duplication
Control access based on document stage and status
Approvals
Experience faster, more efficient project delivery. Our seamless connection between site and office streamlines approvals, while robust workflows accelerate document sign-offs and reduce delays. Explore how to:
Reduce bottlenecks by automating workflows and custom processes
Make faster decisions by accessing the most recent documents from anywhere
Maximise time spent building by minimising administrative tasks and manual file management
Audit Trails
Procore's audit trails ensure compliance, visibility, and accountability for every document action. Automatically capture every version, action, and approval, providing instant traceability without extra admin work. Learn how to:
Achieve compliance through consistent document structures and workflows
Gain instant traceability by automatically logging every document interaction
Simplify compliance with embedded workflows and centralised controls
Permissions
Procore's role-based permissions offer precise control over document access, editing, and sharing. Ensure the right people access the right information, improving control, accountability, and data security across projects. Discover how to:
Align with security best practices and compliance requirements
Easily set up and manage permissions with an intuitive interface
Protect sensitive information by limiting document access based on roles
Streamline collaboration by providing only necessary document access
Collaboration
Ensure consistent site-to-office collaboration with Procore's integrated document management platform. Break down silos and enable fast, frictionless teamwork by connecting everyone to the latest information, anytime, anywhere. Find out more about how to:
Reduce confusion and save time by centralising all document discussions and feedback in one place
Prevent delays and miscommunication by providing instant mobile access to the latest drawings, specs, and files from any device
Eliminate outdated or conflicting files by ensuring everyone always works from the most current information with live-syncing changes
Drive projects forward by making faster decisions with full visibility into document status and reducing back-and-forths
Build alignment and reduce errors by connecting site and office on a single source of truth for better project outcomes
Procore Document Management helps construction firms stay compliant by centralising all project documentation, maintaining clear version control, and enabling secure, permission-based access. It supports compliance with regulations like the UK Building Safety Act and international standards such as ISO 19650, which govern information management throughout the asset lifecycle using BIM. Procore ensures teams always work from the latest approved documents, with full audit trails, mobile access on-site, and automated workflows for reviews and approvals. This structured, traceable approach simplifies meeting compliance obligations and supports the creation of a reliable digital record, essential for handover, audits, and maintaining the Golden Thread of Information.
Procore ensures teams continuously work with the latest document version through automatic version control, real-time syncing, and clear version indicators. Updates are instantly reflected across all devices, so field and office teams stay aligned. Outdated versions are archived but accessible for reference, and only authorized users can upload or approve changes, ensuring control and accuracy. This reduces errors, rework, and delays caused by using the wrong files.
Procore Document Management is built for collaboration at scale, streamlining communication between project managers, subcontractors, and designers by eliminating the friction of fragmented tools and endless email threads. With instant access to the latest drawings, specs, and files from any device, teams in the site or office stay aligned without delays or confusion. Live updates ensure everyone is working from the same information in real time, enabling faster decisions and reducing back-and-forth. By providing one centralised source of truth, Procore minimises errors and eliminates the risk of conflicting versions or siloed folders.
Yes, Procore makes it easy for external partners to access and collaborate on documents with controlled, permission-based access. You can share specific files or folders with subcontractors, consultants, or clients while maintaining control over what they can view, edit, or download. This ensures seamless collaboration without compromising security or document integrity.
Procore streamlines the document approval process with customisable workflows that automatically route documents to the right people for review and approval. This removes the need to chase down stakeholders or manually track progress. Approvers are notified instantly, and status updates are visible to all relevant team members—reducing bottlenecks, increasing accountability, and keeping projects moving. Once approved, the latest version is automatically shared across the platform, ensuring everyone is working from the most up-to-date information without manual intervention.
If you can send an email, you can use Procore. Streamlined construction is really that simple.
