For a specialty contractor, knowing exactly where labor hours are going is the difference between a profitable month and a "what happened?" post-mortem.

But for decades, the industry has relied on two flawed systems: the coffee-stained paper notebook or a mess of disconnected spreadsheets. Both come with a heavy administrative burden. Foremen hate the repetitive data entry, and payroll admins hate the detective work required to fix overlapping hours or missing cost codes. 

At Procore, we’ve built Enterprise Grid Timekeeping to end the friction, so accurate data flows from the field to the office without the headache.

Familiar layout, modern speed

The biggest barrier to getting good data from the field is the time it takes to enter it. If a foreman has to click through fifteen different screens to log time for a fifteen-person crew, they’re going to wait until Friday afternoon to do it. By then, the details are blurry, and the accuracy is gone.

With Grid-based time entry, entering time in the field has never been easier. Teams can get started instantly with a familiar interface that makes that old timesheet obsolete. They can track all your resources, including equipment time, alongside labor in the same grid, so you get a 360-degree view of resource utilization and cost for that phase of the project.

Thanks to the connection between Resource Planning and Resource Tracking, the labor scheduled in the office automatically displays when the Foreman is setting up their Timesheets. The crew is already there. The foreman is simply verifying attendance and adding the details that matter — like notes on the quantity installed when tracking production.

Accuracy that protects your payroll

Speed is great, but only if the numbers are right. Inaccurate time entry doesn't just mess up your job costing: It creates a crisis for the back office. When hours are entered manually on paper or in siloed files, mistakes are inevitable.

Grid Timekeeping acts like a built-in auditor. It flags errors that shouldn't happen — like a worker being entered for more than 24 hours in a day or overlapping time entries across different jobsites — before the data ever reaches the office. 

For the payroll admin, this eliminates the mid-week scramble to chase down foremen for corrections. For the worker, it ensures that every hour is accounted for correctly, preventing the delays in pay that lead to turnover in a tight labor market.

Connecting the plan to the paycheck

The true power of a unified platform is that the field shouldn't have to start from scratch every morning. Through the connection between Resource Planning and Resource Tracking, the labor scheduled in the office automatically populates in the foreman’s Grid view.

This eliminates the need to enter the same information twice. The crew is already there. The cost codes are already assigned. The foreman is simply confirming reality and adding the details that matter — like notes on the quantity installed to track production. By tracking equipment time alongside labor in the same grid, you get a 360-degree view of what it actually costs to complete that phase of the project.

Efficiency is the new margin.

At the end of the day, Grid Timekeeping isn't just a replacement for paper. It’s about removing the friction that leads to bad data. When you make it easy for the field to be accurate, you give the office the power to be proactive.

When you replace the paper trail and spreadsheet headaches with a single, intuitive grid, you’re saving time and protecting your margin. You’re able to make sure that every dollar spent on labor and equipment is mapped to the right cost code, and every person on your crew is paid for the hard work they put in.

Ready to get your field and office on the same page?

See how Procore Grid Timekeeping’s single, intuitive view for both labor and equipment can help sharpen your job costing, protect your payroll, and help make sure every man-hour is moving your project toward a profit.

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