Detail: Procore's Construction Project Document Management Tool
Procore's Document Management tool provides robust and sophisticated document archiving and management for your construction projects.
Procore's ability to offer powerful document management functionality via a web-based application sets Procore construction project management software apart from the competition. Due to Procore's automatic revision control, your project team members will always open the most current version of any document. Every past iteration of each document is also stored in Procore, enabling you to see a complete history of every document in the archive at any time.
Procore's Document Management tool not only archives your documents, it also ensures that they are stored securely and privately. You determine the permissions for every file and directory within the Document Management system -- if a Procore user doesn't have permission to view a file or folder, that user won't even know that the document or directory exists.
Procore logs every action taken within the Document Management tool, so that you'll know who uploaded a document, which users have viewed specific documents, and who has accessed every file and folder in the system, for the entire history of your project. Plus, Procore provides full version control and automatic version updating, so that your users will always know they're viewing the latest version of a document or plan set.
Procore's construction project management software doesn't make you go to the home office or job site trailer to access your documents -- if you have an iPhone, an iPad, or an Android device, you'll be able to use Procore to access every document you have permission to view. Browse a project's document directories right from your phone, open individual documents, and even forward those documents from your mobile device using email. Simple, powerful -- that's Procore.
New project participants can be brought up to speed on all of the documents for a job by just giving them access to the documents you want them to see in Procore's Documents tool. Project managers no longer have to keep track of which version went to whom and when various participants joined the project team. No more asking "Do they have everything, or did they miss something because they came to the project late?" Using Procore's Documents Tool means that these all-too-common document management issues go away. Your jobs will have better management of your schedule and cost. Procore users tell us that Procore is worth its price just for the time saved from not having to email project documents to project participants.
Unlimited storage means just what it sounds like - you can keep as many electronic documents as you'd like on Procore's construction software. Procore doesn't charge by the megabyte or gigabyte, so you don't have to worry about how many documents you're archiving. When you want to store your project documents, you can't be expected to only archive some of those items - you want to store all of the documents that are necessary for the project. Documentation is a critical part of construction project management, and not something that should be managed according to an arbitrary storage limit.
Online availability means that unlike other construction software, Procore makes your electronic documents available to any member of your team that you give the correct access permissions to. Users without permission won't see the documents, while team members with the proper authority will be able to upload, view and download project documents as needed. The only equipment needed to access documents is a computer or mobile device. Procore's implementation of online construction project management software means that you won't have to worry about setting up servers or loading construction software onto individual users' machines - your users simply log into Procore, and we take care of the rest.
Procore's "Related To" feature links allows every document to be linked to other communications within Procore. For example, when a document is related to a change order and an RFI, those relationships will be noted and saved in Procore and displayed on the detail views for the document, the change order and the RFI. Procore makes it possible to always have the complete and current information regarding any document, and not just a partial story.
Procore differs from other construction project management software packages by automatically providing backup for all of your electronic documents on multiple server hard drives. This means that Procore keeps multiple copies of every file, on servers that are themselves located in different geographies. Your project documents are safe when they're stored in Procore's construction software.
Procore's Documents page can be used to store any type of digital media - ranging from PDF documents to Excel files to Word documents. Files can be categorized into directories, similar to the way in which your computer allows categorization by folders. Files can be uploaded, downloaded, renamed or deleted, all within an interface that is familiar to any computer user.
Procore provides several different ways for electronic documents to be uploaded into the construction software. Files can be uploaded individually by going to the Documents page within Procore, or they can be emailed as attachments to a unique email address set up for each project. Files can be sent from any email system, including Blackberries or cell phones that have email access.
The Procore for Desktop downloadable widget brings the power of Procore's Document Management tool right to the local computer of Microsoft Windows users. With the Procore for Desktop widget, an organization's document management directories are mirrored on a user's local computer desktop. This makes uploading and downloading files a simple drag-and-drop operation.