Case Study

SMLXL Projects Gain 30% Productivity and Efficiency with Procore

30%

Increase

In company-wide productivity and efficiency outcomes

70%

Reduction

In issuing large documents, opting to centralise documentation instead

100%

Visibility

In real-time for projects and financials

The Challenge

As a rapidly and successfully growing start-up company, SMLXL recognised its largely paper-based and highly manual project construction administration would begin to hinder company growth, opportunities and future success.  

“As an innovative and forward-thinking company, we had no intention to operate our business inefficiently by committing time and resources to outdated processes and manual data entry. This was simply not an option for us,” said Lisa Mort, COO for SMLXL.

Lacking clear project visibility meant SMLXL was sacrificing opportunities to create greater company-wide productivity and performance efficiencies. MD Dean Ossip knew a centralised system for project management and financials was needed.

The Solution

SMLXL selected Procore for project management and project financials to build a powerful, centralised and integrated construction management system.

“Procore was an obvious stand-out as an innovative piece of software right from the beginning. Following a cost-benefit analysis, we concluded it would provide us with the system and process to best reflect our core business strategy and ensure our continued success in the market,” explained Lisa.

“Procore dramatically changed our business. Implementation of Procore has resulted in a 30 per cent uplift in productivity and performance across the entire organisation. It has been a positive driving force in further differentiating our professional approach and ensuring we consistently deliver exceptional results.”
Lisa Mort
Chief Operating Officer

How efficiency can magnify operations

SMLXL’s project management administration processes were built and managed on the fly. In early 2019, the team realised document control still posed a challenge for project management, and this impacted its daily operations.

Inefficient manual administration is now a thing of the past, and the company no longer diverts staff from project management to administration to manually input data from forms to spreadsheets.

“All of our team members have the ability to access Procore project management via the app—meaning our staff is equipped at all times with a fundamental business tool. It has become a seamless part of the way we operate our business and maintain visibility and communication across our projects,” said Lisa.

This ease of use of Procore also helps the firm not only meet but exceed its standards and KPIs.

“Our project and site managers now find it easy to submit daily information for site diaries, and toolbox talks, plus tracking and closing out defects to completion. Having a defect list that helps prompt and resolves actions more efficiently has been crucial to transforming our productivity and efficiencies,” she said.

Unexpected benefits courtesy of the ability to manage, organise and transmit documents from a central location impressed SMLXL. According to Lisa, “By no longer issuing multiple or large format documents during an estimating or tendering phase—now centralising them within the Procore platform—we are significantly more efficient.”

Angled shot of an office area with standup desks and meeting rooms.

Accuracy is everything

The implementation of Procore Financials for SMLXL is part of the company’s strategy to build a 360-degree view of the business.

“Procore Financials is the logical next step of our company’s financial strategy. By integrating project management with financials, we can centralise the set-up of head contracts and subcontracts and receipt of invoices to having total visibility into budgets, expenditure, and cash flow. We now have an automated and very clear picture of our financial position,” she said.

A key factor in the success of the implementation has been the partnership approach between Procore and SMLXL. “We have a solid and positive working relationship with Procore. They took the time to truly understand our business model, points of difference and day to day operations. They listened to what we needed. As a result, we have software tailored to us, rather than just a one-size-fits-all approach.“

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